Meeting notes → decision brief

Turn a 60-Minute Meeting Into a 200-Word Decision Brief

One reusable prompt converts any meeting transcript or set of notes into a tight, scannable summary — so context, commitments, and next steps are never buried in a recording again.

The paste-ready prompt

Copy & drop your notes into the brackets

Here's a [length, e.g., 1-hour] meeting transcript/notes: [paste text or key points]. Summarize the main discussion points, decisions, and action items in a concise bullet-point list under 200 words.

The three-part output model

Keeping these three layers separate lets a reader tell context apart from commitments at a glance.

Part 1

Main discussion points

The context and reasoning — topics raised, trade-offs weighed, and concerns aired. This is the “why,” not yet the “what.”

Part 2

Decisions

The settled outcomes the group committed to. Each should be a clear, standalone statement a reader can act on without the transcript.

Part 3

Action items

The next steps that carry an owner and a due date. If the notes name a person or deadline, keep it; if not, flag it as unassigned.

Rules for staying under 200 words

One line per point. Give every discussion point, decision, or action a single bullet — no sub-bullets or nested detail.
Lead with the verb or the outcome. Start action items with the task and decisions with the result; drop throat-clearing preambles.
Cut the meeting choreography. Skip greetings, tangents, repetition, and who-said-what unless attribution changes the meaning.
Merge overlap. Fold related remarks into one point instead of listing each restatement separately.
Preserve specifics, trim prose. Keep names, numbers, and dates that appear in the notes; remove adjectives and filler around them.

Final quality check

Under the limit? The full summary reads in one glance and stays beneath 200 words.
Three sections present? Discussion points, decisions, and action items each appear and are clearly separated.
Decisions stand alone? Each decision is understandable without replaying the meeting.
Actions traceable? Every action item shows an owner and due date, or is marked where one is missing.
Nothing invented? Every point traces back to the pasted notes — no added names, numbers, or outcomes.